Virtual Meeting is a collaboration solution that allows users to participate in video conference calls with several people from different locations. It doesn’t matter if they’re discussing an upcoming project or brainstorming, the conference assists them in staying focused and productive. Virtual Meeting not only allows participants to communicate but also tools that can boost productivity, like recording meetings, creating transcriptions, and allowing access for those physically disabled.

Be clear about the goals The goals of your Virtual Meetings in advance to enable your participants to focus and avoid unproductive tangents. This ensures that you cover the most relevant issues and allows your team to reach a clear conclusion at the end of the call.

Encourage your team members to take written notes during the virtual meeting. Research has proven that taking notes by hand can help people retain information and helps them comprehend the information they’re learning. Encourage your participants to participate by using whiteboard or chat features of the virtual meeting. Even those who are reluctant to speak up can make their voices heard.

Begin on time. Meetings that start late are more likely to run over the time they have been scheduled and cause a lot of frustration for attendees. Be sure to start your virtual meetings at the scheduled time so you can begin the process right away.

Facilitate the virtual meeting by randomly calling attendees during the call to see if they are paying attention. This will not only increase participation, but will also help your meetings run more efficiently by making sure everyone is heard.

see this page about secure your business with the latest in data room technology